Completion requirements
The Student and School Summary Report (SSSR) is a set of reports intended to be used by schools to inform teaching and learning programs, providing preliminary feedback on how students and cohorts of students performed. Along with other information, it contains a huge amount of information about how each child answered each question on the Reading, Numeracy, Spelling, Grammar & Punctuation tests. Plus, once the Writing results are released, the file contains the scores that the students received for each of the 10 writing criteria.
With the introduction of SSSR report data. Schools now have two sets of data to upload to SPA to see analysis in all NAPLAN tabs;
- SSSR reports to see the diagnostic data for Reading, Numeracy, Spelling, Grammar & Punctuation and Writing tests. Usually released earlier as preliminary data via ACARA's Assessment Platform (without Writing data) and then released again once the final data is released via the VCAA Data Service (with Writing data).
- Outcome level data will show the final NAPLAN scale scores students received. This data is released to Victorian Schools via the VCAA Data Service.
Below are the instructions for downloading the SSSR files from the VCAA Data Service for Victorian Schools.
Step 1
Login to the VCAA Data Service
Navigate to the heading 'NAPLAN' & then choose 'SSSR Download'.
Choose the calendar year and then click 'download'.
Unzip your SSSR file. Once unzipped, open the SSSR-data folder.
Open the file named 'index.html'.
Step 2
Once you have opened your SSSR file, you should see this screen. Click on the tab labelled 'School Item Report'.
Step 3
From the drop-down labelled 'Domain', choose the domain you wish to download. Then choose the 'Year Level' you wish to download. (Leave the 'subdomain' and 'nodes' as 'all'.) Then click 'Export'.
Ultimately, most schools will repeat this step, as they will choose to download one file for every domain/every year level.
Primary Schools will download 10 files in total; Year 3 Reading, Year 3 Writing, Year 3 Numeracy, Year 3 Spelling, Year 3 Grammar & Punctuation, Year 5 Writing, Year 5 Reading, Year 5 Numeracy, Year 5 Spelling, Year 5 Grammar & Punctuation
Secondary Schools will download 10 files in total; Year 7 Reading, Year 7 Writing, Year 7 Numeracy, Year 7 Spelling, Year 7 Grammar & Punctuation, Year 9 Writing, Year 9 Reading, Year 9 Numeracy, Year 9 Spelling, Year 9 Grammar & Punctuation
P-12 Schools will download 20 files in total; all of the above.
Leave all the icons ticked. Click 'Export as a CSV'. And if you get presented with the warning message above, say 'allow'.
Step 4
Open each file you have downloaded. For each file, click your mouse on the heading ROW 1, so that the whole row is highlighted.
Right-click your mouse to bring up the option to 'insert' a row above the row of headers.
In cell A1 type in the label SSSR xxxx. With xxxx being the calendar year of data the file contains(EG. SSSR 2023). Save the file.
Repeat Steps 3 & 4 for ALL FILES.
Step 5-
Last modified: Tuesday, 10 February 2026, 2:25 PM